Generally, we need to process your personal data in order to enable successful direct and indirect business transactions with the company you represent - such as sending of orders and receipt of products and services (direct) as well as development of our internal processes and systems to support these transactions (indirect).
In detail, we use your personal data for the following purposes:
1) Business development and reporting;
2) Quality management;
3) Production, management, maintenance and research and development of processes, IT services and infrastructure;
4) Purchasing activities;
5) Inventory management and activities;
6) Manufacturing of products;
7) Delivery of products;
8) Vendor and subcontractor management (incl. access to KC Group digital channels and as appropriate to KC Group IT systems and products);
9) Invoicing, taxation and related financial transactions;
10) Ensuring the integrity of KC Group business environment and processes (incl. system/security monitoring for the prevention or inspection of misuse as the case may require);
11) Background studies of vendors (incl. vendor contacts as necessary);
12) Organizing events;
13) Archiving of non-active personal data in the scope of other purposes of uses and defined retention rules; and
14) Ensuring personnel safety (incl. vendor contacts);
15) Fulfilling and/or defending the rights and obligations of the company;
For China vendor contacts –
The processing purpose of your personal data are:
- Business development and reporting;
- Quality management;
- Production, management, maintenance and research and development of processes, IT services and infrastructure;
- Purchasing activities;
- Inventory management and activities;
- Manufacturing of products;
- Delivery of products;
- Vendor and subcontractor management (incl. access to Konecranes Group digital channels and as appropriate to Konecranes Group IT systems and products);
- Invoicing, taxation and related financial transactions;
- Ensuring the integrity of Konecranes Group business environment and processes (incl. system/security monitoring for the prevention or inspection of misuse as the case may require);
- Background studies of vendors (incl. vendor contacts as necessary);
- Organizing events;
- Archiving of non-active personal data in the scope of other purposes of uses and defined retention rules;
- Ensuring personnel safety (incl. vendor contacts); and
- Fulfilling and/or defending the rights and obligations of the company.
The processing purposes of your sensitive personal data are:
- Prepare and issue business visa invitation letter
- Book hotels, flight tickets and/or other arrangements for business trip.
- Verify behaviors related to potentially non-compliant activities or incidents.
For individual vendors, the processing purposes of your sensitive personal data are:
- Verify identity;
- Perform the contract with individual vendor;
- Vendor management;
- Invoicing, payment, taxation and related financial transactions;
- Background studies of vendors;
- Archiving of non-active personal data in the scope of other purposes of uses and defined retention rules;
- Fulfilling and/or defending the rights and obligations of the company.
The necessity of our processing of your sensitive personal data:
- It is necessary to prepare and issue business visa invitation letter, otherwise business visa invitation letter cannot be issued to vendor contact.
- It is necessary to book hotels, flight tickets and/or other arrangements for business trip, otherwise business trip cannot be arranged for vendor contact
- It is necessary to verify behaviors related to potentially non-compliant activities or incidents, otherwise Konecranes employees may not be treated fairly or disciplined appropriately.
- For individual vendors, it is necessary to conclude or perform the contract to which the individual is a party and it is necessary to perform legal duties or obligations. Otherwise, we will not be able to conclude or perform the contract to which the individual is a party, or to perform legal duties or obligations.
The impact of our processing of your sensitive personal data on data subjects’ personal rights and interests: Misuse of the personal data by a third party, resulting in damage to data subject’s privacy and personal dignity or suffering damages to bodily or property safety in case of accidental leakage of such sensitive personal data.
The processing method of your personal data (including sensitive personal data) includes collection, storage, usage, transmission, provision, and deletion.